The Role

The Workplace Coordinator plays a critical role in ensuring the smooth operation of our office in Cyprus, Limassol. You will be responsible for day-to-day administrative tasks, office organization, vendor coordination, and supporting internal teams. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment.

Key Responsibilities

Office Management & Administration:

Oversee the daily operations of the office, ensuring an organized and efficient workplace.
Manage office supplies, equipment, and inventory to ensure smooth functioning.
Handle correspondence, phone calls, and inquiries in a professional manner.
Support company events, team gatherings, and engagement initiatives.
Act as the main point of contact for office-related matters (visitors, deliveries, logistics).
Organize and maintain office documentation, records, and files.

Third Party Coordination:

Coordinate with suppliers, service providers, and vendors to ensure timely deliveries and quality services.
Oversee office maintenance, cleaning services, and facility management.
Manage contracts and agreements related to office supplies, utilities, and other essential services.

Travel & Logistics Coordination:

Coordinate end-to-end travel logistics for the global team (flights, lodging, visas, and ground transport).
Oversee travel-related expenses and monitor adherence to internal travel guidelines.
Provide active support for itineraries, bookings, and urgent schedule adjustments.
Liaise with external agencies and vendors to streamline corporate travel workflows.

Compliance & Operational Excellence:

Ensure all workplace operations align with local statutory requirements and safety standards.
Identify and implement opportunities to improve office efficiency and procedural flows.
Assist with the oversight of budgets and expenditure tracking.

SKILLS & EXPERIENCE:

1-3 years of experience in office administration, office management, or a similar role.
Excellent organizational and multitasking skills in a fast-paced environment.
Strong attention to detail while maintaining a big-picture perspective.
Proficiency in Microsoft Office, Google Workspace, and office management software.
Effective communication and interpersonal skills to liaise with internal teams and external vendors.
Problem-solving mindset with the ability to remove barriers and move forward at pace.
Comfortable handling confidential information.
Proactive and comfortable taking ownership of tasks.
Fluency in English.

OTHER:

You are detail focused but able to see the “big picture”, you can remove barriers, and move forward at pace.
Encourages communication and collaboration across the business, team and stakeholders in order to build strong relationships and develop cross functional working. A trusted advisor who always delivers on promises.
Work independently, take appropriate responsibility for actions and make sensible decisions.
Be self-motivated as you will encounter many challenges and opportunities.

WHY JOIN US:

Be part of a fast-growing, innovative company with a clear vision and mission.
Work in a dynamic, collaborative environment that values speed, clarity, and decisiveness.
Take ownership of a critical role with the opportunity to make a significant impact on the business.
Join a team of highly motivated, talented professionals who are passionate about delivering exceptional experiences.