WHO WE ARE:

Our company has a vision to change people’s mood for the better. And our mission is to be a fast moving, highly efficient, tech services company that engages people, partners & players and gives them great experiences.

We work with a range of global client brands - we are in “scale up” mode, hiring the best and most highly motivated, fast working, bureaucracy hating, “I want to win but I’m not afraid to fail…”, team players. We provide B2B support services to multiple technology and gaming partners, we believe in the free market, and want to hear from the best of the best.

ROLE SUMMARY:

The Office Administrator plays a critical role in ensuring the smooth operation of our office in Tbilisi. You will be responsible for day-to-day administrative tasks, office organization, vendor coordination, and supporting internal teams. The ideal candidate is highly organized, detail-oriented, proactive, and thrives in a fast-paced environment.

KEY RESPONSIBILITIES:

Office Management & Administration:

Oversee the daily operations of the office, ensuring an organized and efficient workplace.

Manage office supplies, equipment, and inventory to ensure smooth functioning.

Handle correspondence, phone calls, and inquiries in a professional manner.

Organize and maintain office documentation, records, and files.

Third Party Coordination:

Coordinate with suppliers, service providers, and vendors to ensure timely deliveries and quality services.

Oversee office maintenance, cleaning services, and facility management.

Manage contracts and agreements related to office supplies, utilities, and other essential services.

Travel & Logistics Coordination:

Organize travel arrangements for employees across the business, including flights, accommodations, visas, and transport for office and remote teams.

Maintain travel expense records and ensure compliance with company travel policies.

Support employees with itineraries, scheduling, and emergency travel changes.

Coordinate with vendors and external providers for efficient travel management.

HR & Employee Support:

Assist the HR team with administrative tasks, including maintaining employee records and documentation.

Support HR with onboarding processes, ensuring new hires have the necessary equipment and office setup.

Help coordinate team events, meetings, and company-wide activities (both in-office and virtual).

Act as the point of contact for employee queries related to office administration and travel.

Compliance & Process Optimization:

Ensure office operations comply with local regulations and company policies (including workplace safety).

Propose and implement process improvements to enhance office efficiency.

Assist with expense tracking and budgeting.

SKILLS & EXPERIENCE:

Proven experience in office administration, office management, or a similar role.

Excellent organizational and multitasking skills in a fast-paced environment.

Strong attention to detail while maintaining a big-picture perspective.

Proficiency in Microsoft Office, Google Workspace, and office management software.

Effective communication and interpersonal skills to liaise with internal teams and external vendors.

Problem-solving mindset with the ability to remove barriers and move forward at pace.

Fluency in Georgian and English.

OTHER:

You are detail focused but able to see the “big picture”, you can remove barriers, and move forward at pace.

Encourages communication and collaboration across the business, team and stakeholders in order to build strong relationships and develop cross functional working. A trusted advisor who always delivers on promises.

Work independently, take appropriate responsibility for actions and make sensible decisions.

Be self motivated as you will encounter many challenges and opportunities.

WHY JOIN US:

Be part of a fast-growing, innovative company with a clear vision and mission.

Work in a dynamic, collaborative environment that values speed, clarity, and decisiveness.

Take ownership of a critical role with the opportunity to make a significant impact on the business.

Join a team of highly motivated, talented professionals who are passionate about delivering exceptional experiences.